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Declination

Declination

Declination

Declination refers to the formal process by which a member declines an offer, appointment or opportunity extended to them, such as a posting, course, appointment or promotion. Declining is not a simple matter, so it must be done through the proper channel and with valid reasons.

This page explains when declination may apply, how to submit one, and what to consider before doing so. Declining an offer can have consequences for your career, so speak with your supervisor or unit administrative office before proceeding.

What May Be Declined

What May Be Declined
  • Posting – a transfer to a new unit or location
  • Course or Training – attendance at an offered course
  • Appointment – a proposed duty or position
  • Promotion or Advancement – an offer connected to a change of rank
  • Special Assignment – a temporary or specialised task
  • Other Offers – any other offer that permits declination

How to Submit a Declination

To decline an offer formally, follow these steps:

  1. Read the offer carefully. Understand the terms, deadlines and any consequences of declining
  2. Seek advice. Speak with your supervisor or unit administrative office
  3. Write your declination. State the offer, your decision and your reasons clearly
  4. Attach supporting evidence. Include documents that support your reasons, where relevant
  5. Submit through your chain of command. Your request is forwarded to the appropriate authority
  6. Await the decision. Comply with the offer until you have received a written reply

Important Considerations

Before declining an offer, keep the following in mind:

Declination is subject to approval
Valid reasons must be given
Deadlines must be respected
Some offers cannot be declined
Declining may affect career progression
Always await a written response

Frequently Asked Questions

Can I decline any offer made to me?

Not always. Some offers are tied to the needs of the service and cannot be declined. Confirm with your unit administrative office whether declination is permitted.

Acceptable reasons may include health, family circumstances or other serious personal matters, supported by evidence where possible. Each request is considered on its merits.

It may, depending on the offer and the circumstances. Discuss the possible effects with your supervisor before you submit your request.

You will normally be expected to comply with the offer. You may ask for the reason and whether any further options are available to you.